GINGERBREAD MAN RACE – BOOK A STALL

To really make our Gingerbread Man Race Day as awesome as possible, we welcome stall holders to sell to our audience. From food and drinks to homemade gifts and clothes, all businesses and charities are welcome, small and large. If you are interested in booking a stall, please read the terms and conditions below and if you’re happy to agree, then please complete the form. As spaces for this event are limited, please confirm availability by contacting hello@dysartpark.co.uk before completing the form.

This year, we’re also pleased to be able to offer demonstration spaces for local sports clubs and organisations. You can use this space to advertise your club/organisation, showcase your team’s skills throughout the day and get the public involved in your activity. If you’d be interested in using one of these spaces, please get in touch with us at hello@dysartpark.co.uk to discuss your requirements.

If you have any questions or would like to talk to someone in person, please get in touch with us at hello@dysartpark.co.uk with your questions and contact details and someone will be in touch.

Name of Stall *(This will be used on all promotional materials and social media)

Stall Type *Business - 3m x 3m stallCharity - 3m x 3m stallLocal club/organisation - 3m x 3m stallLocal club/organisation - demonstration spacePlease confirm if your stall is a local club, a business or a charity. Please note that stalls for this event are currently free but must have been agreed in advance by the Organisers. If you have been offered a free stall/demonstration space by the Organisers, please select the relevant option. Please note that if this has not been agreed in advance, your application for a space will be declined.

Stall Holder Name *

Street Address *

Apartment, suite, etc

City *

County *

Postcode *

Telephone Number *

Email Address *

WebsiteThis will be used on our website and social media to promote our event.

Description of Stall *This will be used on our website and social media to promote our event.

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Certificates

Please upload a copy of your public liability insurance certificate and, if applicable, your food hygiene certificate. 

Please note that if these documents are not provided, your booking will not be confirmed and you will not be allowed a stall on the day.

Drag and Drop (or) Choose Files

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Authorisation *

I confirm that by submitting this form I accept the Terms and Conditions indicated.

SUBMIT APPLICATION

Please do not fill in this field.

STALL HOLDER TERMS AND CONDITIONS

• Stall holders must be ready to sell by 2.00pm, and must not set down until the event ends at 5.00pm. For health & safety reasons, stall holders will not be permitted to use their vehicles on site between 1.00pm and 5.00pm. Your pitch must be vacated by 6:00pm, and left in a clean and tidy condition.
• All stall holders must hold public (and product) liability insurance in force on the day of the event and carry out an appropriate Risk Assessment for the event.
• Stall holders are required to provide their own equipment and electricity supply if necessary.
• Stall holders must take all rubbish home with them and not leave it in the park.
• Where necessary, all stall holders must hold a Hygiene Certificate in force on the day of the event. 
• The organisers reserve the right to reject booking applications if they consider the stall or the goods/services offered to be unsuitable for the event, or there are already too many stalls of the same type.
• Stall cancellation must be in writing or by email. 
• In the unlikely event that the day has to be cancelled, the organisers will not be liable for any expenses due to event cancellation.
• Although the organisers hold public liability insurance, no responsibility is accepted for loss howsoever caused, including earnings, theft, damage, power failure, bad weather, event cancellation, etc. The organisers maintain the right to recover from you any costs incurred by them should you be legally liable for any claim or part of a claim in conjunction with the event. It is also your responsibility to ensure that the goods you offer for sale are fit for the purpose that you sell them, and that your stand and display are safe.
• Organisers of fairground/amusement activities and caterers/food stalls must take responsibility for health and safety and abide by the appropriate regulations and codes of practice. Every effort should be made to safeguard against “damage to” or “theft of” articles such as shoes and clothing left in their charge
• In the event that the Licensing Act 2003 applies to your stall, you are responsible for complying with the terms of the Act. You further agree to indemnify Dysart Park Action Group and its Committee, Officers, and Organisers against all claims, losses, penalties, fines and costs that may be incurred as a result of your failure to comply with this condition, and to pay to Dysart Park Action Group any such sums on demand.
• During inclement weather all stalls must be securely anchored down with either weights or guide ropes and pegs which must be clearly marked as obstructions.
• No stall should project further than the agreed pitch provided or obstruct adjacent stalls.
• Any generator used should be tested at suitable intervals and documentary evidence of current testing must be available for inspection on the day.  Any fuel for use with generators should be stored away from the generator and in suitable containers, clearly marked ‘HIGHLY FLAMMABLE’. All leads must be in good condition with no signs of disrepair.
• All LPG equipment should be tested at suitable intervals and documentation to this effect should be available for inspection on the day.
• Any use of a generator or LPG equipment must be accompanied by an appropriate fire extinguisher.